As part of our recruitment process, TIBCO collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations. You are under no statutory or contractual obligation to provide data to TIBCO during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
We will collect, store, and use the following categories of personal information about you:
We may also collect, store and use the following "special categories" of more sensitive personal information:
We collect personal information about candidates from the following sources:
TIBCO has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm your suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims and to comply with
We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process. For example, we will consider whether adjustments need to be made during CCAT assessment process or for interview arrangements.
We do not envisage that we will process information about criminal convictions during the application process, with the exception of a very limited set of roles. If you are successful in your application for work with TIBCO, we may in the future collect such information from you in very limited circumstances. If this applies to you now or in the future, we would provide you with more information about the policies and safeguards we have in place to ensure appropriate processing of criminal record information.
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.
We will only share your personal information with third parties for the purposes of processing your application and (where you are successful in your application) for the purposes of our on-boarding processes.
We may share your personal information with service providers (including contractors and designated agents) and other entities within our group. The following activities are currently carried out by third-party service providers: applicantion tracking services, background checking, CCAT testing; payroll, pension administration, benefits provision and administration and IT services.
We will share your personal information with other entities in our group as part of our regular reporting activities on company performance, for system maintenance support and to facilitate the administration of your application and (where applicable) the subsequent onboarding process.
All our third-party service providers and other entities in the group are contractually required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
If you are an EU resident, we may transfer the personal information we collect about you to other countries. To ensure that your personal information does receive an adequate level of protection we have put in place appropriate measures to ensure that your personal information is treated by those third parties in a way that is consistent with and which respects the EU and local laws on data protection which include binding legal agreements entered into between entities within the TIBCO group
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles. We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. We will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks.
We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
We will retain your personal information for a period of 12 months after we have communicated to you our decision about whether to appoint you to the role you have applied for. We retain your personal information for that period in order to perform our contractual relationships with recruitment agencies (where applicable), so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. We may also be approached by social security organisations for information they may require in order to assess your entitlement to statutory benefits relating to a period of unemployment or low income. After this period, we will securely destroy your personal information in accordance with our data management policy.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your Human Resources file (electronic and paper based) and retained during your employment.
If your application is unsuccessful, TIBCO may keep your personal data on file in case there are future employment opportunities for which you may be suited, if you have consented to our doing so.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Human Resources.